Experience

Executive Coordinator | Harvard Program in Therapeutic Science | 2021 - Present

Performs a wide range of highly skilled administrative and operational tasks in support of leadership, research programs, and infrastructure in a fully remote contract position with the dynamic, multidisciplinary research lab for the Harvard Program in Therapeutic Science (HiTS) at Harvard Medical School. Serves as the primary point of contact for internal and external constituents on all matters pertaining to HiTS leadership. Manages highly complex scheduling across multiple calendars, arranges extensive virtual and in-person meetings and appointments; organizes all leadership travel to international conferences, donor meetings, and symposia; and coordinates communications, including letters of support and other requests. Provides event coordination, graphic design, and marketing for post-doc candidate seminars, professional development workshops, department celebrations, and other events. Handles expense management and reconciliation for executive leadership travel and department-wide events.

Alumni Relations Associate | RI School of Design | 2013 - 2018
Provided project management, event programming, and administrative support while coordinating nearly 200 professional development in-person and virtual events for 30,000+ alumni. Enjoyed a high-degree of sold-out events that were under-budget with low attrition rates. Recruited speakers and faculty; oversaw the entire event registration process; monitored and updated regional budgets; managed, distributed and analyzed a schedule of communications to alumni and partners with steady engagement rates. Authored event proposals and detailed reports, as well as a suite of volunteer guidelines that were later implemented by the regional and affinity groups that comprise RISD’s alumni network. Acted as staff liaison for multiple reunion class committees. Directed the RISD Weekend Student Ambassador program and coordinated with related campus departments to interview, assign work shifts, and manage more than 70 student employees. Prioritized and processed a daily high volume of alumni emails, phone calls, and other inquiries.

Studio Manager | Studio Goodwin Sturges | 2013
Managed the office operations of a thriving agency for award-winning children’s book writers and illustrators. Reviewed manuscripts and artwork for dozens of concurrent works-in-progress. Handled international client and publisher correspondence across multiple studio projects, coordinated contracts, and ensured each contracted project’s deadlines and objectives were met. Communicated with vendors on behalf of the studio’s writers and artists; completed sensitive clerical duties such as invoicing and banking; answered phones and arranged for handling and delivery of physical artwork.

Freelance

Event Producer + Digital Marketer | Various | 2006 - Present
Produces regional events that reflect a variety of interests and industries within the arts and sciences, specializing in lectures, studio intensives, inspirational field trips, and gallery exhibitions. Manages all aspects of event design and marketing; vendor, catering, and hospitality coordination; and on-site guest engagement while in partnership with various non-profit and other organizations. Provides committee support and collaboration with other event stakeholders as needed. Served in leadership roles for the Minnesota SCBWI and the RISD Rhode Island Alumni Association.

Illustrator | Various | 2003 - Present

Developed award-winning artwork for traditionally published children’s picture books, magazines, nature centers and natural history museums. Consulted for US-based educational and trade publishing industry professionals seeking reviews of their materials for insensitive language, bias, authentic representation of Latine culture and more. Mentored aspiring authors and illustrators, many of whom were later published. Authored interviews of multicultural authors and articles advocating for diversity and inclusion in children’s literature. Portfolio, book list, clients and honors can be viewed at christinarodriguez.com.